Odoo Leasing Management and Custom Mobile App: Core Features, Integration and Use Case

Odoo Leasing Management (LMS) is a fully integrated system built on Odoo’s Rental module, designed to help businesses manage lease contracts, tenants, billing cycles, and unit availability all in one place. What sets it apart is its ability to connect leasing workflows directly with other key business systems — from Accounting and CRM to eSignature, Maintenance, and Document Management — eliminating data silos and enabling cross-functional alignment.

However, for operators managing retail centres, kiosks, or multi-location properties, a desktop-only system often isn’t enough. Delayed approvals, lack of real-time access, and the inability to act while on-site remain major pain points. That’s why, for one of our clients — a major Southeast Asian retail group managing multiple shopping malls — we proposed a custom mobile leasing app, integrated directly with Odoo LMS. This mobile-first solution enables real-time approvals, access to lease details, live floor maps, and seamless data syncing with Odoo — all from a phone or tablet.

In this article, you’ll learn:

• Core features of Odoo Leasing Management
• Why businesses need a custom mobile leasing app integrated with Odoo LMS
• Our essential features of a custom mobile leasing app
• How these tools integrate with Odoo Accounting, Sales, and more
• Discover a real-world case from a leading Southeast Asian retail group.

What Are the Key Features of Odoo Leasing Management?

Odoo’s Leasing Management, built on the Rental module, gives leasing teams the tools to manage lease contracts, tenant data, renewals, and availability — all from a single platform. These features are especially valuable for businesses managing multiple units or locations, such as retail spaces, coworking hubs, or commercial buildings. The illustration below is the core capabilities that help you stay organised and in control:

• Centralised lease contract tracking (Rental module): Odoo lets you create, view, and manage lease contracts in one place. Each contract stores key details like rental duration, pricing, terms, and status, making it easy to track which units are leased, upcoming expiries, or pending approvals.
• Managing tenants, rental terms, and renewals: You can store detailed tenant profiles and associate them with specific lease contracts and units. Renewal workflows are built in — you’ll get reminders before a lease ends, and you can auto-generate follow-up contracts with updated terms, prices, or conditions.
• Availability calendar & rental view: Odoo provides a visual calendar and Gantt-style rental view that shows you which units are occupied, available, or reserved. This makes it easier to schedule lease start dates, avoid double bookings, and respond quickly to new leasing enquiries.
• Custom alerts and reporting via Odoo’s dashboard: Set automated alerts for key events like lease expiries, unpaid invoices, or contract approvals. Dashboards provide real-time KPIs — from occupancy rates to monthly revenue — helping managers make fast, informed decisions.

While Odoo’s LMS offers a strong back-office foundation, many field agents and mall managers still face bottlenecks while on-site. That’s where a purpose-built mobile app becomes essential. Let’s explore why a mobile-first approach matters for today’s leasing teams.

Why Build a Custom Mobile Leasing App with Odoo LMS

A custom mobile app fills the gap for on-site teams, giving leasing agents and managers the ability to work faster, respond in real time, and deliver better service, all while syncing seamlessly with your Odoo system.

• Mobility for leasing agents and managers: A mobile app gives your team instant access to key leasing information — tenant details, contract terms, unit availability — directly from their phone. Whether on-site or off-site, agents can look up or update data without waiting to return to the office.
• Faster, real-time workflows: A mobile leasing app speeds up common actions like approving contracts, capturing photos, and logging notes — all synced directly with Odoo LMS. This reduces manual delays and ensures all parties work with up-to-date data in real time.
• Better service and responsiveness to tenants: With mobile access, your team can respond to tenant queries, check lease statuses, and trigger maintenance requests instantly. This not only improves customer service but also increases tenant satisfaction and retention.

Understanding the need is one thing — delivering the right tool is another. Here’s how our custom app bridges daily operational gaps, giving teams secure, real-time control while fully integrated with Odoo LMS.

What Key Features Make Our Custom Leasing App Stand Out?

Our proposed custom leasing app stands out by giving leasing teams the ability to access lease data, approve requests, and manage unit status — all in real time from a mobile device. It’s designed to centralise tenant information, enable mobile approvals, sync instantly with Odoo LMS, display interactive mall maps, and deliver push alerts for key lease events — all through a secure, mobile-first interface. The illustration below demonstrates the core features that make it work in real-life operations.

Access tenant details and lease documents

The app allows leasing agents to instantly view tenant profiles, contract terms, payment history, and attached lease files. This ensures you always have accurate and up-to-date information during site visits or meetings, without needing to log into a desktop system.

Approval for lease requests, tenant changes

Authorised users can review and approve lease requests or tenant updates directly within the app. Whether it’s a new lease submission or a modification to an existing agreement, decisions can be made on the go, cutting approval delays and improving turnaround time.

Real-time updates sync with Odoo ERP

All changes made through the mobile app are synced live with the Odoo Leasing Management System. This eliminates double handling, ensures consistency across teams, and keeps dashboards and reports updated automatically.

Interactive floor maps with live status

As proposed, the app includes an interactive map feature that visually displays each unit’s lease status — occupied, available, pending. This makes it easy for managers to understand space usage, identify vacant units, and plan leasing strategies without digging into spreadsheets.

Push alerts for lease expiry, changes, and approvals

The system sends real-time push alerts for critical events like upcoming lease expiries, new requests, or changes awaiting approval. This helps ensure that time-sensitive actions aren’t missed, and stakeholders stay informed wherever they are.

While the app enhances field productivity, it’s the integration across Odoo modules that completes the leasing lifecycle. Let’s look at how Odoo Leasing connects with Accounting, CRM, and other systems to deliver full operational visibility.

How Odoo Leasing Connects with Other Odoo Modules

Odoo Leasing doesn’t work in isolation — it’s built to connect seamlessly with other Odoo modules, such as Odoo Sign, Accounting, CRM, Documents, and Maintenance, giving your team a unified, end-to-end leasing workflow. From digital signing to accounting, document management, CRM, and maintenance, every part of the leasing process is integrated.

• Lease document signing with Odoo Sign: You can send lease agreements for digital signature using Odoo Sign, reducing paperwork and speeding up approval cycles. Signed documents are securely stored and linked to the corresponding lease record for full traceability.
• Seamless accounting and invoice tracking: Odoo Leasing integrates natively with Odoo Accounting to automate billing, generate recurring invoices, and track payments. This ensures that rent, deposits, and late fees are processed accurately, without manual entry or reconciliation delays.
• Attach and manage lease docs in one place: All lease-related files — contracts, identity proofs, inspection reports — can be uploaded and organised directly within the lease record using Odoo Documents. This creates a central source of truth that’s easy to access, filter, and manage.
• Connect with CRM and Sales pipelines: Leasing activities can be linked to your Odoo CRM and Odoo Sales to track enquiries, follow-ups, and tenant acquisition. This helps leasing teams convert prospects faster and maintain visibility over the entire leasing lifecycle.
• Link to maintenance requests for property services: Each leased unit can be tied to Odoo’s Maintenance module, allowing tenants or managers to log service issues. Work orders, technician assignments, and service status are all tracked in sync with the leasing record.

To see how this all works together in practice, here’s a real example of how we designed and proposed a retail group to modernise leasing management across their mall network with an integrated Odoo LMS and custom mobile app solution.

Use Case - Odoo Leasing Management and Mobile App for Retail Mall Management

One of our clients, a leading retail group in Southeast Asia, had already adopted Odoo’s Leasing Management System (LMS) to centralise contracts and property data across its mall network. While the Odoo LMS helped streamline back-office operations, the client faced growing pressure to improve speed, accessibility, and decision-making in the field. To overcome these challenges, they partnered with Havi to design a custom mobile app — fully integrated with Odoo — that would bring real-time leasing workflows directly to their agents and managers on the ground.

Key Challenges

Despite having Odoo LMS in place, the client’s leasing teams still faced critical bottlenecks in daily operations. Most issues stemmed from the lack of mobile access and the need for faster, more responsive workflows.

• The ability of the leasing teams is limited to acting in real time while on-site
• Lease approvals still involved manual steps and delayed communication
• Managers lacked a clear visual of unit availability across multiple malls.

The Custom Odoo + Mobile Solution

To modernise their leasing operations, we designed and proposed a mobile-first leasing app fully integrated with Odoo LMS. This solution empowered teams with role-based access, instant visibility, and mobile control — all while centralising lease data across the business.

Key features of a custom mobile app:

• Interactive mall maps for quick visualisation of unit status and availability
• Role-based mobile access allows agents, managers, and executives to act from anywhere
• Real-time sync with Odoo, ensuring every action on mobile updates the ERP instantly
• Simplified approval chains for faster decision-making and reduced admin overhead

With the right foundation in place, this client — and others like them — are positioned to scale, adapt. Let’s look at how you can future-proof your own leasing operations with Odoo LMS and a mobile app solution.

Future-Proof Your Leasing Management with Odoo & Custom Mobile App

From centralising lease contracts to enabling real-time mobile approvals, the combined power of Odoo LMS and a custom mobile app delivers a scalable, future-ready solution. Whether you’re managing one site or a portfolio of malls, this integrated approach improves speed, visibility, and control while keeping your teams connected across locations.

As the leasing landscape evolves, so too can your solution. With future enhancements such as ESG data tracking, AI-driven analytics, and predictive maintenance workflows, your system can grow with your business, not hold it back.

At Havi, we don’t just implement software — we build solutions that fit your operations, your growth plans, and your long-term strategy. Want to explore how Odoo LMS and a custom mobile app can transform your leasing operations?  Book a 1-on-1 consultation with our Odoo experts — and see how our team can help you digitise, scale, and future-proof your leasing workflows.

1. What is the difference between Odoo Rental and Odoo Leasing Management?

Odoo Rental is the core module designed for general rental workflows (e.g. equipment, vehicles, or properties). Odoo Leasing Management builds on this by customising workflows specific to lease agreements, recurring billing, tenant records, and property asset hierarchies, making it more suitable for commercial or retail leasing scenarios.

2. Can Odoo Leasing Management handle multi-site or mall-based leasing operations?

Yes. Odoo Leasing can support multi-location property management, with the ability to segment by malls, floors, or zones. With a custom mobile app developed by the Havi team, agents can also visualise availability across sites using live floor maps and access lease data by unit or building.

3. How does the mobile leasing app integrate with Odoo LMS in real time?

The mobile app connects directly to your Odoo database using secure APIs. Any updates made on the app — like approvals, document uploads, or tenant notes — sync immediately with the central system, ensuring accurate data across dashboards, accounting, and reporting.