TABLE OF CONTENTS
- Why is ERP software important to small businesses?
- Important notes before implementing ERP software
- 1. Why does your current business need an ERP?
- 2. Where & What in the business to make changes?
- 3. Who will take action on the software?
- 4. When to start the implementation?
- Key success factors of ERP software for small businesses
- The 5 best ERP software for small businesses in Australia
- 1. Odoo
- 2. Microsoft Dynamics 365 Business Central
- 3. Acumatica (MYOB Advanced)
- 4. NetSuite ERP System
- 5. Oracle Fusion Cloud ERP
- Summing up
Odoo Leasing Management (LMS) is a fully integrated system built on Odoo’s Rental module, designed to help businesses manage lease contracts, tenants, billing cycles, and unit availability all in one place. What sets it apart is its ability to connect leasing workflows directly with other key business systems — from Accounting and CRM to eSignature, Maintenance, and Document Management — eliminating data silos and enabling cross-functional alignment.
However, for operators managing retail centres, kiosks, or multi-location properties, a desktop-only system often isn’t enough. Delayed approvals, lack of real-time access, and the inability to act while on-site remain major pain points. That’s why, for one of our clients — a major Southeast Asian retail group managing multiple shopping malls — we proposed a custom mobile leasing app, integrated directly with Odoo LMS. This mobile-first solution enables real-time approvals, access to lease details, live floor maps, and seamless data syncing with Odoo — all from a phone or tablet.
In this article, you’ll learn:
What Are the Key Features of Odoo Leasing Management?
Odoo’s Leasing Management, built on the Rental module, gives leasing teams the tools to manage lease contracts, tenant data, renewals, and availability — all from a single platform. These features are especially valuable for businesses managing multiple units or locations, such as retail spaces, coworking hubs, or commercial buildings. The illustration below is the core capabilities that help you stay organised and in control:
While Odoo’s LMS offers a strong back-office foundation, many field agents and mall managers still face bottlenecks while on-site. That’s where a purpose-built mobile app becomes essential. Let’s explore why a mobile-first approach matters for today’s leasing teams.
Why Build a Custom Mobile Leasing App with Odoo LMS
A custom mobile app fills the gap for on-site teams, giving leasing agents and managers the ability to work faster, respond in real time, and deliver better service, all while syncing seamlessly with your Odoo system.
Understanding the need is one thing — delivering the right tool is another. Here’s how our custom app bridges daily operational gaps, giving teams secure, real-time control while fully integrated with Odoo LMS.
What Key Features Make Our Custom Leasing App Stand Out?
Our proposed custom leasing app stands out by giving leasing teams the ability to access lease data, approve requests, and manage unit status — all in real time from a mobile device. It’s designed to centralise tenant information, enable mobile approvals, sync instantly with Odoo LMS, display interactive mall maps, and deliver push alerts for key lease events — all through a secure, mobile-first interface. The illustration below demonstrates the core features that make it work in real-life operations.
Access tenant details and lease documents
The app allows leasing agents to instantly view tenant profiles, contract terms, payment history, and attached lease files. This ensures you always have accurate and up-to-date information during site visits or meetings, without needing to log into a desktop system.
Approval for lease requests, tenant changes
Authorised users can review and approve lease requests or tenant updates directly within the app. Whether it’s a new lease submission or a modification to an existing agreement, decisions can be made on the go, cutting approval delays and improving turnaround time.
Real-time updates sync with Odoo ERP
All changes made through the mobile app are synced live with the Odoo Leasing Management System. This eliminates double handling, ensures consistency across teams, and keeps dashboards and reports updated automatically.
Interactive floor maps with live status
As proposed, the app includes an interactive map feature that visually displays each unit’s lease status — occupied, available, pending. This makes it easy for managers to understand space usage, identify vacant units, and plan leasing strategies without digging into spreadsheets.
Push alerts for lease expiry, changes, and approvals
The system sends real-time push alerts for critical events like upcoming lease expiries, new requests, or changes awaiting approval. This helps ensure that time-sensitive actions aren’t missed, and stakeholders stay informed wherever they are.
While the app enhances field productivity, it’s the integration across Odoo modules that completes the leasing lifecycle. Let’s look at how Odoo Leasing connects with Accounting, CRM, and other systems to deliver full operational visibility.
How Odoo Leasing Connects with Other Odoo Modules
Odoo Leasing doesn’t work in isolation — it’s built to connect seamlessly with other Odoo modules, such as Odoo Sign, Accounting, CRM, Documents, and Maintenance, giving your team a unified, end-to-end leasing workflow. From digital signing to accounting, document management, CRM, and maintenance, every part of the leasing process is integrated.
To see how this all works together in practice, here’s a real example of how we designed and proposed a retail group to modernise leasing management across their mall network with an integrated Odoo LMS and custom mobile app solution.
Use Case - Odoo Leasing Management and Mobile App for Retail Mall Management
One of our clients, a leading retail group in Southeast Asia, had already adopted Odoo’s Leasing Management System (LMS) to centralise contracts and property data across its mall network. While the Odoo LMS helped streamline back-office operations, the client faced growing pressure to improve speed, accessibility, and decision-making in the field. To overcome these challenges, they partnered with Havi to design a custom mobile app — fully integrated with Odoo — that would bring real-time leasing workflows directly to their agents and managers on the ground.
Key Challenges
Despite having Odoo LMS in place, the client’s leasing teams still faced critical bottlenecks in daily operations. Most issues stemmed from the lack of mobile access and the need for faster, more responsive workflows.
The Custom Odoo + Mobile Solution
To modernise their leasing operations, we designed and proposed a mobile-first leasing app fully integrated with Odoo LMS. This solution empowered teams with role-based access, instant visibility, and mobile control — all while centralising lease data across the business.
Key features of a custom mobile app:
With the right foundation in place, this client — and others like them — are positioned to scale, adapt. Let’s look at how you can future-proof your own leasing operations with Odoo LMS and a mobile app solution.
Future-Proof Your Leasing Management with Odoo & Custom Mobile App
From centralising lease contracts to enabling real-time mobile approvals, the combined power of Odoo LMS and a custom mobile app delivers a scalable, future-ready solution. Whether you’re managing one site or a portfolio of malls, this integrated approach improves speed, visibility, and control while keeping your teams connected across locations.
As the leasing landscape evolves, so too can your solution. With future enhancements such as ESG data tracking, AI-driven analytics, and predictive maintenance workflows, your system can grow with your business, not hold it back.
At Havi, we don’t just implement software — we build solutions that fit your operations, your growth plans, and your long-term strategy. Want to explore how Odoo LMS and a custom mobile app can transform your leasing operations? Book a 1-on-1 consultation with our Odoo experts — and see how our team can help you digitise, scale, and future-proof your leasing workflows.
1. What is the difference between Odoo Rental and Odoo Leasing Management?
Odoo Rental is the core module designed for general rental workflows (e.g. equipment, vehicles, or properties). Odoo Leasing Management builds on this by customising workflows specific to lease agreements, recurring billing, tenant records, and property asset hierarchies, making it more suitable for commercial or retail leasing scenarios.
2. Can Odoo Leasing Management handle multi-site or mall-based leasing operations?
Yes. Odoo Leasing can support multi-location property management, with the ability to segment by malls, floors, or zones. With a custom mobile app developed by the Havi team, agents can also visualise availability across sites using live floor maps and access lease data by unit or building.
3. How does the mobile leasing app integrate with Odoo LMS in real time?
The mobile app connects directly to your Odoo database using secure APIs. Any updates made on the app — like approvals, document uploads, or tenant notes — sync immediately with the central system, ensuring accurate data across dashboards, accounting, and reporting.